Event Management - Vendor Management
Course ID: 260608 0101 127ESH
Course Dates : 08/06/2026 Course Duration : 5 Studying Day/s Course Location: London, United Kingdom
Language: Bilingual
Course Category: Professional and CPD Training Programs
Course Subcategories:
Commercial & Contract Management Governance & Compliance Leadership & Management Development Operational Excellence Strategic Management
Course Certified By: ESHub CPD & LondonUni - Executive Management Training
* Professional Training and CPD Programs
Leading to:
Executive Diploma Certificate
Leading to:
Executive Mini Masters Certificate
Leading to
Executive Masters Certificate
Certification Will Be Issued:
From London, United Kingdom
Course Fees:
VAT varies by course location and participant nationality.
Date has passed please contact us Sales@e-s-hub.com
Introduction
Successful events depend on reliable suppliers who deliver products and services on time, within budget, and to the required quality standards. Effective vendor management ensures clear expectations, strong communication, contract compliance, and coordinated delivery throughout the event lifecycle while reducing operational risks and service disruptions.
This five-day course provides practical skills for selecting, contracting, coordinating, and evaluating event vendors. Participants will learn how to define service requirements, negotiate agreements, monitor supplier performance, manage operational issues, and build long-term supplier relationships through practical exercises and real event scenarios.
Objectives
1. Develop vendor management plans that define procurement requirements, supplier responsibilities, service levels, and delivery schedules.
2. Evaluate, select, and negotiate with vendors using structured assessment criteria, technical specifications, and commercial considerations.
3. Monitor vendor performance throughout the event lifecycle and resolve operational issues to maintain service quality.
4. Manage contracts, communications, payments, and compliance requirements to ensure successful supplier delivery.
5. Conduct post-event vendor evaluations and implement continuous improvement practices to strengthen future supplier partnerships.
2. Evaluate, select, and negotiate with vendors using structured assessment criteria, technical specifications, and commercial considerations.
3. Monitor vendor performance throughout the event lifecycle and resolve operational issues to maintain service quality.
4. Manage contracts, communications, payments, and compliance requirements to ensure successful supplier delivery.
5. Conduct post-event vendor evaluations and implement continuous improvement practices to strengthen future supplier partnerships.
Who Should Attend
1. Event Managers responsible for supplier coordination.
2. Procurement and Purchasing Professionals supporting event operations.
3. Venue Operations Managers and Event Coordinators.
4. Logistics and Operations Professionals managing event service providers.
5. Conference, Exhibition, and Corporate Event Planners working with multiple vendors.
Training Method
• Pre-assessment
• Live group instruction
• Use of real-world examples, case studies and exercises
• Interactive participation and discussion
• Power point presentation, LCD and flip chart
• Group activities and tests
• Post-assessment
If Applicable:
• Each participant receives a 7” Tablet containing a copy of the presentation, slides and handouts
Program Support
This program is supported by:
* Interactive discussions
* Role-play
* Case studies and highlight the techniques available to the participants.
Course Agenda
Daily Schedule (Monday to Friday)
- 09:00 AM – 10:30 AM Technical Session 1
- 10:30 AM – 12:00 PM Technical Session 2
- 12:00 PM – 01:00 PM Technical Session 3
- 01:00 PM – 02:00 PM Lunch Break (If Applicable)
- Participants are expected to engage in guided self-study, reading, or personal reflection on the day’s content. This contributes toward the CPD accreditation and deepens conceptual understanding.
- 02:00 PM – 04:00 PM Self-Study & Reflection
Please Note:
- All training sessions are conducted from Monday to Friday, following the standard working week observed in the United Kingdom and European Union. Saturday and Sunday are official weekends and are not counted as part of the course duration.
- Coffee and refreshments are available on a floating basis throughout the morning. Participants may help themselves at their convenience to ensure an uninterrupted learning experience Provided if applicable and subject to course delivery arrangements.
- Lunch Provided if applicable and subject to course delivery arrangements.
Week 1
Day 1 – Foundations of Vendor Management
1. Introduction to Event Vendor Management
- Vendor management principles
- Types of event suppliers
- Roles and responsibilities
2. Defining Vendor Requirements
- Preparing service specifications
- Identifying operational requirements
- Establishing service expectations
3. Vendor Selection Planning
- Developing selection criteria
- Requesting quotations and proposals
- Evaluating supplier capabilities
Day 2 – Supplier Selection and Contracting
1. Supplier Evaluation
- Comparing vendor proposals
- Assessing quality and capacity
- Reviewing references and experience
2. Contract Management
- Preparing service agreements
- Defining service level expectations
- Managing contractual obligations
3. Negotiation Techniques
- Negotiating pricing and scope
- Managing contract changes
- Building collaborative relationships
Day 3 – Vendor Coordination
1. Communication Management
- Coordinating supplier activities
- Conducting vendor meetings
- Managing operational updates
2. Delivery and Scheduling
- Coordinating delivery timelines
- Monitoring supplier milestones
- Managing installation and setup
3. Performance Monitoring
- Tracking service quality
- Resolving supplier issues
- Documenting operational performance
Day 4 – Risk and Compliance Management
1. Vendor Risk Management
- Identifying supplier risks
- Developing contingency plans
- Managing supply disruptions
2. Compliance and Safety
- Monitoring regulatory compliance
- Verifying insurance and licences
- Supporting health and safety requirements
3. Financial Management
- Managing purchase orders
- Approving invoices
- Controlling supplier costs
Day 5 – Practical Vendor Management Workshop
1. Vendor Management Exercise
- Developing a supplier management plan
- Evaluating vendor proposals
- Preparing coordination schedules
2. Supplier Performance Review
- Conducting vendor evaluations
- Identifying improvement opportunities
- Managing supplier close-out
3. Vendor Improvement Planning
- Strengthening supplier relationships
- Developing future procurement strategies
- Course review, feedback and implementation planning
